Privacy Policy

Last Updated: May 12, 2025

Inspire Vantage Inc (“AEvent”, “we”, “our”, “us”) operates AEvent.com (the “Site”). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information, and your rights in that data, whether you access our services via the Site, mobile applications, or APIs.

1. Scope

This Policy applies to all services offered by AEvent and its affiliates, unless a service has its own privacy policy. It does not cover third-party websites, applications, or services linked from or embedded in our Site.

2. Information We Collect

2.1 Personal Information

Contact & account data (e.g., name, email address, phone, billing address, payment information)
Social profile data when you connect via social media (e.g., profile name, photo, birthday, friends list)
Precise geo-location (with your opt-in)

2.2 Usage Data

IP address, browser/OS type, device identifiers (e.g., IDFA, AAID)
Pages viewed, session timestamps, click paths, time on page
Analytics, conversion tracking, email open/click data

2.3 Cookies & Similar Technologies

We and our partners use cookies, web beacons, LSOs (Flash cookies), and SDKs to recognize your device, store preferences, and deliver/measure ads and content. See Section 9.

2.4 Third-Party Data

We may receive event registration and attendance data, user tags, behavioral insights, and communication preferences from third-party webinar platforms and CRMs (e.g., Zoom, GoToWebinar, Infusionsoft, ActiveCampaign) that you authorize to integrate with AEvent.

3. How We Use Information & Legal Basis

Purpose	Data Used	Legal Basis (GDPR)
Provide & operate services	Personal, Usage	Contract performance
Billing & account management	Personal, Usage	Contract performance
Customer support	Personal, Usage	Contract performance
Improve & develop products	Usage, aggregated Personal	Legitimate interests
Personalized marketing & ads	Usage, Personal	Legitimate interests / Consent
Communicate updates & news	Personal	Legitimate interests
Regulatory compliance & fraud prevention	Personal, Usage	Legal obligation / Legitimate interests

¹When required by applicable law (e.g. EU ePrivacy Directive), we obtain your opt-in consent for non-essential cookies and marketing communications.

Note: AEvent also uses behavioral signals (e.g., video watch time, CTA clicks, registration completions) to enhance automation logic, personalize timelines, and optimize follow-up sequences across event funnels.

4. Cookie Consent & Preference Management

On first visit, a cookie-consent banner lets you accept or decline non-essential cookies (analytics, advertising). You can later change preferences via the “Cookie Settings” link in our footer.

5. Data Retention

Account & Billing Data: Until account deletion + 7 years
Usage Data & Logs: Aggregated indefinitely; raw logs purged after 1 year
Marketing Consents: Until withdrawal + 2 years to defend claims
Support Records: 3 years following ticket closure
Timeline activity logs & integration event history: Retained for the duration of the customer relationship and anonymized afterward for aggregate analysis

6. Cross-Border Transfers & Safeguards

Personal data may be stored or processed in the U.S. or any country where we or our partners operate. For EU data, we use Standard Contractual Clauses approved by the European Commission to ensure adequate protection.

7. Data Security

TLS encryption in transit
AES-256 encryption at rest
Role-based access controls & multi-factor authentication
Regular vulnerability scans and penetration testing
Employee training on data protection

8. Your Rights & Choices

8.1 Data Subject Rights (GDPR/CCPA)

Access & Portability
Rectification
Erasure (“Right to be Forgotten”)
Restriction & Objection
Withdraw Consent

Submit requests via privacy at aevent.com. We respond within 30 days (or 45 days if complex).

8.2 Opt-Outs

Marketing Emails: Use unsubscribe link in emails or contact us
Cookies & Tracking: Manage via cookie banner or browser/device settings
Personalized Ads:

8.3 Children & Minors

We do not knowingly collect data from individuals under 16. If you discover we have inadvertently collected such data, contact us to remove it.

9. Information Sharing & Disclosure

Affiliates & Subsidiaries: Shared under this Policy
Service Providers: Trusted vendors under confidentiality obligations
Joint Ventures & Marketing Partners: Shared as needed for co-promotions
Legal Requirements & Protection: If required by law or to prevent harm
Business Transfers: Data may transfer during mergers or acquisitions

10. Third-Party Integrations & Embedded Content

Many of our services rely on direct API integrations with webinar, CRM, and email platforms. While AEvent facilitates data flow between these services, each
provider maintains independent privacy and security policies. We encourage you to review them when connecting your accounts to AEvent.

11. Analytics & Performance Tools

We use third-party analytics (e.g., Google Analytics) to measure and improve our services. You may opt out via browser add-ons.

12. Do Not Track

We do not currently respond to “Do Not Track” browser signals, but due to the dynamic and personalized nature of event automation, full compliance may not be possible across all integrated systems.

13. Data Processing Addendum

A DPA incorporating GDPR, CCPA, and other requirements is available upon request for customers acting as data controllers.

14. Data Breach Notification

In the event of a security incident affecting personal data, we will notify affected individuals and regulators without undue delay and, where legally required, within 72 hours of discovery.

15. Updates to This Policy

We may amend this Policy at any time by posting the revised version at AEvent.com/privacy. If changes are materially less restrictive on previously collected Personal Data, we will obtain your consent before applying them.

Contact Us

Inspire Vantage Inc
12600 Hill Country Blvd, Ste R130 #5040
Bee Cave, TX 78738
Email: privacy at aevent.com